Handling of personal information
After reading and agreeing to the following, please download and fill in the “Request Form for Disclosure of Retained Personal Data” and attach the PDF file to your application using the contact form.
If you do not agree, please click “I disagree.” It will take you back to the Privacy Policy page.
Handling of personal information
The purposes of use of personal information acquired or retained by Chugai Co., Ltd. (hereinafter referred to as “Chugai”) are as follows.
1. Purpose of use of personal information
Chugai will acquire personal information related to its business for the following business purposes and handle it appropriately within the scope of the purpose of use.
(1) Name and address of the business operator handling the personal information, and name of its representative if it is a corporation
Name of business: Chugai Co., Ltd.
Representative Director: Atsushi Sakakura
Address : 2-5-2, Kanda-Sudacho, Chiyoda-ku, Tokyo, Japan
(2) Purposes of use of personal information beyond those for which there is direct written permission
- Personal information received from business partners
To apply for attendance at commissioned events, private shows, seminars, etc., to deliver attendance slips and materials, and to perform other tasks necessary for the execution of transactions
(3) Purpose of use of retained personal data (personal information obtained directly in writing)
- Personal information about our customers and business partners
To respond to inquiries - For business negotiations, business communications, order placement, and billing and payment operations
To distribute applications and information on seminars and e-mail newsletters - Recruitment applicant information
To manage recruitment operations - Employee information
For personnel and labor management, business management, health management, and security management
Procedures for requests for disclosure
Chugai respects the rights of individuals regarding their personal data in its possession. When Chugai is requested to indicate the purpose of use of, disclose, correct, add, delete, cease the use of, erase, cease the provision to third parties of, or disclose the record of the provision to third parties of an individual’s personal data, Chugai will respond to such requests within a reasonable time after confirming the identity of the individual in question.
We are not authorized to disclose personal information entrusted to us by third parties.
(1) Contact point for requests for disclosure, etc.
For requests for disclosure and other matters, please submit the prescribed request form with the necessary documents attached by mail, email or other means. When you send a request to Chugai, please use a method that allows Chugai to confirm a record of delivery, such as delivery recorded mail or registered mail.
Please write “Personal Information Request Form Enclosed” in red ink on the envelope. If you send a copy of your passport, driver’s license or similar document for identification purposes, the information you provide may contain personal information that is sensitive (especially important) to you. Please read this document to confirm and agree with our handling of personal information.
Point of contact for personal information inquiries
Personal Information Manager: Megumi Matsubara
2-5-2 Kanda-Sudacho, Chiyoda-ku, Tokyo 101-0041, Japan
Tel: 03-3255-8411
Name of authorized personal information protection organization and point of contact for complaint resolution
Japan Institute for Promotion of Digital Economy and Community, Personal Information Protection Consultation Service Office
Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo 106-0032, Japan
TEL: 03-5860-7565/ 0120-700-779
(2) Documents to be submitted as part of requests for disclosure, etc.
To make a request for disclosure, please fill in all the required items on our “Request Form for Disclosure of Retained Personal Data” and send it by mail to the address (1) above, enclosing documents (3) to confirm your identity.
(3) Identity confirmation documents
Individual
One of the following: a copy of your driver’s license, health insurance card, pension book, passport, or a copy of your certificate of residence
Representative
A letter of power of attorney from the individual in question and a copy of that individual’s certificate of residence as proof that you are a legitimate representative of the individual.
Additionally, to verify the representative’s identity, one of the following: a copy of the agent’s driver’s license, health insurance card, pension book, passport, or a copy of the agent’s certificate of residence
*When we have confirmed the submission of the required documents and receipt of the processing fee, we will make a phone call to confirm the individual’s identity.
(4) Fees for requests for disclosure and notification of purpose of use
A fee will be charged for requests for disclosure of personal information and notification of the purpose of use.
- 500 yen (tax included) per request
- Please enclose a postal money order for 500 yen with your submission documents.
You are responsible for the cost of purchasing a postal money order and posting it to Chugai.
*Fees will only be charged for requests for disclosure of personal information and notification of purpose of use.
No fee is required for correction, addition, deletion, cessation of use, cessation of provision to third parties, or for record of provision to third parties of personal information.
*If the fee is insufficient, or if the fee is not enclosed, Chugai will notify you to that effect. However, if payment is not made within the prescribed period, Chugai will assume that no request for disclosure or notification of purpose of use has been made.
(5) Method of response to requests for disclosure
After confirming your identity (or that of your representative), Chugai will respond to you by the disclosure method of your choice.
(6) Measures taken for the safe management of personal information
In order to handle personal information strictly, Chugai has established rules and regulations regarding personal information based on our personal information protection policy in accordance with JIS Q 15001 standards, and operates a personal information protection management system. To ensure the proper handling of personal information, we have implemented safety control measures from four perspectives: organizational, personnel, physical, and technical.
